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TASK

Executive Secretaries and Executive Administrative Assistants

ID

work_office_admin/executive_secretaries_and_executive_administrative_assistants

Type

TASK

Children

22

Child Nodes (22)

ATOMIC

Manage and maintain executives' schedules.

ATOMIC

Make travel arrangements for executives.

ATOMIC

Prepare invoices, reports, memos, letters, financial statements, and other documents, using word processing, spreadsheet, database, or presentation software.

ATOMIC

Coordinate and direct office services, such as records, departmental finances, budget preparation, personnel issues, and housekeeping, to aid executives.

ATOMIC

Answer phone calls and direct calls to appropriate parties or take messages.

ATOMIC

Prepare responses to correspondence containing routine inquiries.

ATOMIC

Open, sort, and distribute incoming correspondence, including faxes and email.

ATOMIC

Greet visitors and determine whether they should be given access to specific individuals.

ATOMIC

Prepare agendas and make arrangements, such as coordinating catering for luncheons, for committee, board, and other meetings.

ATOMIC

Conduct research, compile data, and prepare papers for consideration and presentation by executives, committees, and boards of directors.

ATOMIC

Perform general office duties, such as ordering supplies, maintaining records management database systems, and performing basic bookkeeping work.

ATOMIC

File and retrieve corporate documents, records, and reports.

ATOMIC

Read and analyze incoming memos, submissions, and reports to determine their significance and plan their distribution.

ATOMIC

Provide clerical support to other departments.

ATOMIC

Attend meetings to record minutes.

ATOMIC

Process payroll information.

ATOMIC

Interpret administrative and operating policies and procedures for employees.

ATOMIC

Set up and oversee administrative policies and procedures for offices or organizations.

ATOMIC

Meet with individuals, special interest groups, and others on behalf of executives, committees, and boards of directors.

ATOMIC

Compile, transcribe, and distribute minutes of meetings.

ATOMIC

Supervise and train other clerical staff and arrange for employee training by scheduling training or organizing training material.

ATOMIC

Review operating practices and procedures to determine whether improvements can be made in areas such as workflow, reporting procedures, or expenditures.